BBB to Host Two Spring Shredding Events
Apr 17, 2014 | 1383 views | 0 0 comments | 5 5 recommendations | email to a friend | print

Tyler and Van, TX – If your business or home is drowning in paper, the Better Business Bureau (BBB) has some guidelines for what you should keep and how long to keep it. To protect your own and your customers’ identities, shred anything with private or financial information before you discard it.

“Companies need to keep good records to stay on top of their business and, in some cases, to protect themselves from litigation,” said Mechele Agbayani Mills, President and CEO of BBB Central East Texas. “A retention program that regularly reviews and destroys unneeded documents can reduce clutter and make it easier to manage day-to-day.”

On Saturday, April 26, from 9:30 a.m. to 1:30 p.m. at the BBB offices in Tyler (3600 Old Bullard Road Tyler, TX 75701) and on Friday, May 2, from 9:00 a.m. to 12:00 p.m. at
Brookshire’s of Van (706 W Main St, Van, TX 75790), companies and individuals can shred up to three hundred pounds of paper per vehicle at no charge. East Texas Shredding, Allied Waste System and STS Electronic Recyclingare generously donating their services. Information on identity theft protection also will be available.

For more information about the events, contact BBB at 903-581-5704 or by going to  A guide to documents that should be retained is below. More information is available at

Record Retention Guidelines for Businesses


Permanent Records

Accountants’ audit reports

Annual Financial Statements

Bills of sale for important purchases

Canceled checks (for important purchases)

Capital stock and bond records, other records dealing with the firm’s capital structure

Cash books

Charts of accounts

Contracts and leases (major and/or current)

Correspondence (legal and important matters)

Credit history

Deeds and mortgages

Depreciation schedules

Employee personnel records (after termination)

Financial statements (year-end)

General and private ledgers

Insurance records


Minute books, bylaws and certificate of incorporation

Pension records

Property appraisals

Property records

Tax returns (along with related documents and worksheets)

Trademark registrations

Seven years

Accident records and claims

Accounts payable and receivable ledgers and schedules

Canceled checks (unimportant payments)

Contracts and leases (expired)

Expense analyses and distribution schedules

Expired option records

Expired insurance policies

Inventories (of products, materials and supplies)

Invoices (customer and vendor)

Labor records

Notes receivable ledgers and schedules

Payroll records and related documents (including pensioners’ payments)

Plant cost ledgers

Purchasing department copy of purchase orders

Royalty computations

Safety records

Sales records

Scrap and salvage records

Stock and bond certificates (canceled)

Subsidiary ledgers

Time books

Vouchers for payments to vendors, employee and related parties

Excise tax computations

Internal audit reports

Time cards and clock records

Three years

Bank deposit tickets

Bank reconciliations

Correspondence (general)

Employee savings bond registration records

Employment applications

Interim financial statements

Miscellaneous internal reports

Petty cash vouchers

Physical inventory tags

Purchase orders (not purchasing department copy)

Receiving sheets

One year


Stenographer’s notebooks

Stockroom withdrawal forms

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